Apartment Mailbox Maintenance: Tips for Hassle-Free Upkeep

July 4, 2019

Florence Vertical MailboxesWhen it comes to selecting the right secure apartment mailboxes for your condominium or apartment building, it pays to consider the long-term maintenance costs of your selection.

The MailboxWorks, the nation’s leading retailer of multi-unit apartment mailboxes, offers these three tips when specifying or purchasing apartment cluster mailboxes that will help reduce annual mailbox maintenance costs:

  1. Tenant mailbox identification
  2. Tenant mailbox key distribution
  3. Buy from an experienced commercial mailbox vendor

Tenant Mailbox Identification

The first tip to consider when purchasing secure apartment mailboxes is to think about the tenant identification tags that will be utilized on whichever apartment complex mailboxes you select.

Some multi-unit apartment complexes can literally have hundreds of tenant mailboxes spread across dozens of apartment building locations on the property.

By utilizing a functional tenant mailbox identification tag scheme, one can effectively reduce the need to consistently change the mailbox identification tags.

For example, with CBU apartment mailboxes that are mounted outdoors, or 4C commercial apartment mailboxes that are most often mounted indoors, one has two major choices when selecting tenant mailbox identification tags:

  1. A silver placard
  2. Or engraved numerals

Both choices can effectively reduce maintenance costs over their predecessor; replacement apartment mailboxes such as the 4B postal-distribution horizontal apartment mailboxes or the vertical apartment mailboxes.

Experienced apartment managers know the challenges of constantly printing out name and address labels with their Dymo label maker, or trying to remove the label’s tape from the exiting tenant’s mailbox.

The genius of the 4C apartment mailboxes and the CBU mailboxes is that whichever tenant identification tag is selected (placard or engraving) the apartment manager is reduced to simply communicating the number of the mailbox to the incoming tenant.  No changes to the actual apartment mailboxes are required.

Tenant Mailbox Key Distribution

The second tip to reducing annual property maintenance costs when selecting secure apartment mailboxes is to carefully consider one’s policy and procedures with regard to the distribution of tenant apartment mailbox keys.

The experts at The MailboxWorks suggest that apartment managers utilize a three-key system:

  1. Providing a maximum of two keys for each tenant mailbox
  2. And always holding one tenant mailbox key in reserve in the apartment manager’s office so that additional mailbox keys can be made should a tenant lose their keys

Both the 4C commercial apartment mailboxes and the CBU apartment mailboxes are available with three keys per unit, and the replacement 4B postal distribution apartment mailboxes (and vertical apartment mailboxes) are supplied with two keys per tenant mailbox compartment.

By ensuring that one tenant mailbox key is always held in reserve at the apartment manager’s office, the loss of a key only requires a new key to be made, avoiding a rather expensive visit by the local locksmith.

Purchase Secure Apartment Mailboxes from an Experienced Vendor

The third tip to reducing annual maintenance costs associated with one’s choice of indoor or outdoor secure apartment mailboxes is to purchase them from an experienced commercial mailbox vendor who can quickly respond to requests for additional mailbox units during times of expansion.

A good apartment mailbox vendor can also quickly provide any needed apartment mailbox parts without unnecessary delays.

The MailboxWorks is the nation’s leading provider of secure apartment mailboxes and mailbox parts. We can ship what you need to anywhere within the continental United States.

For more information or for assistance placing an order for apartment mailboxes, please send us an email or call our mailbox experts toll free at 1-866-717-4943

Additional information can be found on this USPS Planning Standards Guide for Builders and Developers.

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