How to Buy Mailboxes for your Homeowner’s Association (HOA)

October 1, 2010 5:33 pm

Florence 12 Door Classic CBU MailboxChoosing a new mailbox for your personal home can be an enjoyable task.  But choosing dozens or hundreds of mailboxes for your entire Homeowner’s Association (HOA) can be daunting.

The mailbox you choose for your neighborhood is one of the few purchases you will make that will define the neighborhood and even enhance your HOA’s property values. If you are making a proposal to your HOA committee concerning a mailbox purchase or if you have already been authorized to make this important purchase, be sure to keep these eight success components in mind:

  • Mailbox purchases should never be the responsibility of the individual homeowners.  The only way to provide and maintain uniformity in your neighborhood is for the HOA dues to cover the replacement of mailboxes. (For individual mailboxes, budget to replace the entire neighborhood every 10-12 years; for clustered mailbox units, budget to replace the entire neighborhood every 13-15 years.)
  • Purchase mailbox units from a reputable mailbox supplier with at least 15 years of business history.  Why?  You need a mailbox supplier who will be able to provide replacement mailboxes and mailbox parts that will match the exact colors and styles of your new order.  Larger, national suppliers understand the needs of HOA’s and can help you avoid trendy mailbox brands that may be discontinued when you need a replacement mailbox.
  • Build a mailbox replacement fund in your HOA budget that will allow you to purchase quality mailboxes by increasing your HOA fees a small amount each year.  A fee increase of $20-30 per year for 7 years is much easier to sell to your HOA than a major one-time fee increase of $300-400.
  • Purchase a mailbox system rather than single boxes.  Mailbox systems include posts, address signage, newspaper holders, and the mailbox that all coordinate with each other.  By purchasing a system, you ensure the beauty of uniformity and you eliminate the tacky bright colored (often orange) newspaper boxes some homeowners tack on the post.  You also provide uniform addresses and address placements making your homeowners’ residences easy for police, ambulance, and fire units to find in emergency situations.
  • Choose a mailbox system that complements your neighborhood by seeking out decorative mailboxes.  You will find a wide variety of styles, finishes, and colors.  Remember, most people shopping for a home buy the neighborhood first.  Buy purchasing an attractive and uniform decorative mailbox system for your neighborhood; you enhance everyone’s property values.
  • Consider protecting your residents against identify theft and mailbox theft by enhancing the security of your neighborhood mailboxes with a locking mailbox system.
  • Consider the cost savings of a multi unit mailbox that allow multiple mailboxes to be mounted to a single post.  Industry terms to look for are dual mount mailboxes (two mailboxes per post); tri mount mailboxes (three mailboxes per post) and quad mount mailboxes (four mailboxes per post.
  • If planning a new neighborhood, consider a cluster box unit mailbox (commonly called CBU mailbox).  These mailboxes are an outdoor version of what you would commonly find in an apartment building and can support up to 16 homes on a single post. By purchasing the decorative options now available on these CBU mailboxes.

For professional assistance in making your mailbox purchase, contact a HOA mailbox specialist toll-free at 1-866-717-4943.


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